October 10, 2016

ADMINISTRATION
Parks & Recreation
-A new, improved and redesigned program has been published and distributed to schools and placed on the City website. Everyone has been very pleased with how it looks. Copies are available at various City locations.

FINANCE DEPARTMENT
Customer Service
-Due to heavy rains, rain water found its way through the electrical conduit into the basement of the Customer Service Building. The flooded basement caused the power to be disrupted. An Electric Division crew dug up the conduit, spliced it while a Water Division crew pumped the water out of the basement to dry the floors.
- The Customer Service Building is now being fed power via the new Washington Street Water Plant so that Customer Service can be on the back-up generator that serves the plant and nearby wells.

Information Technology Division
-The new part time IT Technician, David Stover, is working M, W, F and is doing well.

PLANNING & ECONOMIC DEVELOPMENT
Planning & Zoning Division
-The Planning Commission recommended approval of two conditional use applications, Gator and Associates and Christopher & Jenna Menge, which were subsequently heard by City Council at the end of September.
-Planning Commission recommended approval of amendments to Chapter 230 – Zoning, C-3 Highway Commercial, related to exemptions to height requirements for hotels, motels and aquariums.
-The University of Delaware, Institute of Public Administration (UD IPA) provided training to the Planning Commission related to the Comprehensive Plan Update and the Commission’s powers and responsibilities.
-The Board of Adjustment did not meet during the month of September.
-The Comprehensive Plan Questionnaire was posted online on August 1st and closed on September 30th. Results from the survey have been compiled and will be presented to the Planning Commission at the October meeting to help review the visions, goals and objectives of the Plan.
-Met as part of a working group revising/updating the Dover/Kent MPO Regional Bicycle Plan. The working group will continue to meet monthly over the next year to review the existing plan and set new goals and objectives.

Economic Activities Division
-The City held a community workshop for property owners and interested investors outlining the new Downtown Development District Program and providing the community an update of the Rivertown Rebirth Plan. A presentation was made by the Delaware State Housing Authority regarding their grant application program and procedures. Updates from the Mayor, City Manager, staff, DMI, Chamber of Commerce and Milford Police Department were part of the bi-annual review of the downtown Master Plan.

Enforcement & Inspections Division
Code Enforcement Case Activity
New Cases: 15
Closed Cases: 65
Open at Start of Month: 205
Open at End of Month : 155

Code Enforcement Violation Activity
Abandoned Vehicle: 1
Dangerous Tree: 0
Furniture: 3
Generic: 0
Property Maintenance: 4
Rubbish & Garbage: 1
Weeds & Grass: 1
Zoning Use: 0
Total: 15

Rental Inspections Performed: 1
Rental Licenses Issued: 12
Vendor Licenses Issued: 0
Contractors Licenses Issued: 14

Building Permits Issued
Commercial Foundation: 0
Commercial Building Permit: 5
Demolition: 2
Residential New Construction: 0
Residential Renovation/Accessory Structure: 6
Roof/Siding: 6
Solar Panels: 1
Utility (Electric/Water): 4
Total: 24

PUBLIC WORKS DEPARTMENT
While most of us slept at night through the rainy nights last week, a number of Public Works folks were dealing with numerous issues, from flooding of streets and the police station, to flooded sanitary sewer pump stations. As usual, many of these people just take what they did as “part of their job”, but in fact, so many of us take what they do for granted. So thanks goes out to Timmy Webb, Eugene Helmick, Charlie Nordberg, and Vince Waydels for going above and beyond. We appreciate your dedication and service.

The entire Public Works Department had “Breakfast with the City Manager” on Friday, September 30. Eric presented the Electric Division with a Proclamation recognizing the first week in October as Public Power Week and thanked those who were up late the night before (see above). We also discussed safety and the critical role all of the divisions in Public Works play in serving the community. I then took questions and invited everyone share their favorite things about fall in Milford and Delaware.

Electric Division
-Electric crews repaired six lights in Bicentennial Park. These lights will eventually be retrofitted and powder coated, however until that time it was necessary to replace the bulbs to make sure they were operational.
- Removed four trees on NW Front Street per the homeowner’s request. These trees have to be trimmed out of our power lines at least once a year; removing them will ensure that they will not damage our lines in that area.
- Repaired the bad circuit that tied in with the timeclock for the Christmas Lighting circuit. This repair will enable the Christmas lights to go back on a timer for lighting rather than the dusk to dawn photo eye that is being used at this time.
-Assisted with Riverwalk Festival; hung American flag, checked outlets and pedestals to ensure operational.

Power Outages: 09/28-North Shores; fuse blown.
09/29-Old Shawnee Rd, Shawnee Rd, Evergreen Ln, Sunset Ln, Have Lake Ave; undetermined reason however suspect tree limb.
Crews replaced five poles due to either age, rot or damage.
Closed Work Orders: 12
Trouble Service Calls: 39
New Electric Services Installed: 7
Preventative Maintenance/Trees Trimmed: 16
Miss Utility Locates: 88

Water & Wastewater Division
-Crews worked at the Watergate pump station, Shawnee pump station and Number One pump station due to heavy rains.
-Assisted with Police Department flooding clean up.
-Hydrant flow testing took place.
-Emergency Action Plan for our well facilities was reviewed by a consultant from Kent County.

Streets & Solid Waste Division
-DNREC’s Universal Recycling Grant-Cycle 8 application submitted; seek educational outreach and tracking of non-participants.
-Crews assisted with Riverwalk Festival, Eat in the Street and Oktoberfest.
-Streets in Wards 2 and 3 have been swept.
-Storm drains around town were cleaned in preparation for heavy rains.
-Several roads were closed due to flooding downtown.
-Sandbags were offered to downtown businesses due to heavy rains.
-A section of sidewalk in front of Second Street Theater was replaced. Decorative tiles were inserted in the concrete to add to the public art in our Downtown.
-New decorative sign posts were installed on Walnut St.

Bulk Pick Ups: 29 ($1,570 in charges billed)
Additional Containers: Trash-0; Recycle-1; Yard Waste-0
Service Terminated: 7
Change Container Size: 5
Damaged/Replaced Container: 15
After Hours Calls: 0 

Solid Waste/Recycling/Yard Waste Diversion*

Solid Waste Tonnage

Curbside Recycling

Drop Off Recycling

Yard Waste

Total

Diversion

2013 3903.34 617.90 213.77 473.85 5208.86 25.1%
2014      3206.04   645.88        243.90         472.08         4567.90         29.8%           
2015 3077.95 642.20 407.07           304.55 4431.77 30.5%        
2016 (YTD) 2057.73 418.92 259.80 286.30 3022.75 31.9%

Solid Waste Tonnage

Curbside Recycling

Drop Off Recycling

Yard Waste

Total

Diversion

June 271.64 59.25 30.14 59.10 420.13 35.3%
July 257.73 61.46 36.54 36.56 392.29 34.3%
August 305.05 47.20 37.97 42.77 432.99 29.5%
* The amount of waste diverted from the landfill through the recycling and yard waste program.